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 	                   SECTION 1

                        System Operation

    In  the next few pages we are going to cover the operation of 
the BusinessMaster series of software.  After initial setup,  the 
package is for the most part self-explanatory.

    We  will  start this process by covering in some  detail  the 
establishment  of  a  Chart of Accounts and the  entry  of  these 
accounts via the General Ledger Entry program.  This is a typical 
entry program and will serve to give you a sound understanding of 
the later data entry programs.

    Your  Chart  of  Accounts should first be planned  using  the 
forms in Appendix G.  A sample set of these forms is shown in the 
next few pages.

The  General  Ledger  program  package allows  a  great  deal  of 
flexibility with few restrictions:

1.  Account numbers MUST be numeric. They cannot include imbedded 
punctuation marks or alphabetic characters. They must each be the 
same length and can be up to 10 digits long.

2.   Account  numbers  MUST be entered in  ascending  order  from 
lowest  being  ASSETS  to highest being EXPENSES.  The  order  is 
ASSETS,  LIABILITIES,  EQUITY,  SALES,  and EXPENSES.  An example 
would  be Assets from 100 to 199;  Liabilities from 200  to  299; 
Equity  from  300 to 399;  Sales (revenue) from 400 to  499;  and 
Expenses from 900 to 999.

3.   Account  names  may  be  up to 30  characters  long  but  we 
recommend keeping them under 24 characters since some programs on 
8.5 inch wide paper will only print 24 characters.

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                Setting Up the Chart of Accounts.

    The  actual procedure for establishing a Chart of Account  in 
this  system is quite simple.  A group of forms (Appendix G)   is 
provided  for your convenience in establishing  account  numbers, 
headings, and subheadings.

    All  posting  and printing operations in the  General  Ledger 
depend on the numbering conventions established here. Notice that 
the "Current Assets" subheading in the first table is followed by 
four accounts.  These are numbered 102, 105, 110, and 132. In the 
SUBHEADING table,  the first and second account numbers are given 
as  102 and 132.  These two numbers define the ABSOLUTE range  of 
account  numbers  for  this  particular  subheading.   This  same 
convention must be followed with all account numbering.
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ASSETS

Tag    Account #   Description
***********************************************************
|      |           | Current Assets (subheading)          |
-----------------------------------------------------------
|  1   |       102 | Cash at Bank                         |
-----------------------------------------------------------
|  2   |       105 | Securities                           |
-----------------------------------------------------------
|  3   |       110 | Accounts Receivable                  |
-----------------------------------------------------------
|  4   |       132 | Inventory                            |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           | Fixed Assets (subheading)            |
-----------------------------------------------------------
|  5   |       160 | Land                                 |
-----------------------------------------------------------
|  6   |       161 | Buildings                            |
-----------------------------------------------------------
|  7   |       173 | Machinery & Equipment                |
-----------------------------------------------------------
|  8   |       175 | (less depreciation)                  |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           | Other Assets (subheading)            |
-----------------------------------------------------------
|  9   |       195 | Prepaid Expenses                     |
-----------------------------------------------------------
| 10   |       196 | Patents                              |
-----------------------------------------------------------
| 11   |       197 | Goodwill                             |
-----------------------------------------------------------

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LIABILITIES

Tag    Account #   Description
***********************************************************
|      |           | Current Liabilities (subheading)     |
-----------------------------------------------------------
| 12   |       201 | Accounts Payable                     |
-----------------------------------------------------------
| 13   |       203 | Dividends Payable                    |
-----------------------------------------------------------
| 14   |       204 | Miscellaneous Payable                |
-----------------------------------------------------------
| 15   |       209 | Bonds Payable                        |
-----------------------------------------------------------
| 16   |       210 | Sales Tax Payable                    |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------

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EQUITY

Tag    Account #   Description
***********************************************************
|      |           | Stockholder's Equity (subheading)    |
-----------------------------------------------------------
| 17   |       292 | Common Stock                         |
-----------------------------------------------------------
| 18   |       294 | Retained Earnings                    |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------

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SALES

Tag    Account #   Description
***********************************************************
|      |           | Income (subheading)                  |
-----------------------------------------------------------
| 19   |       301 | Sales - Dealer                       |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------

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EXPENSES

Tag    Account #   Description
***********************************************************
|      |           | Cost of Goods (subheading)           |
-----------------------------------------------------------
| 20   |       401 | Cost of Goods                        |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           | Expenses (subheading)                |
-----------------------------------------------------------
| 21   |       825 | Discounts Allowed                    |
-----------------------------------------------------------
| 22   |       828 | Dues and Subscriptions               |
-----------------------------------------------------------
| 23   |       838 | Insurance                            |
-----------------------------------------------------------
| 24   |       852 | Officer's Salaries                   |
-----------------------------------------------------------
| 25   |       880 | Wages                                |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------
|      |           |                                      |
-----------------------------------------------------------

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HEADINGS

Tag    Account #   Description        1st Acct  2nd Acct
                                      Number	Number
***********************************************************
|  1   |    1(A)   | ASSETS           |     102 |     197 |
-----------------------------------------------------------
|  2   |    2(L)   | LIABILITIES & EQ |     201 |     294 |
-----------------------------------------------------------
|  3   |    3(S)   | SALES            |     301 |     301 |
-----------------------------------------------------------
|  4   |    4(X)   | EXPENSES         |     401 |     880 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------

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SUBHEADINGS

Tag    Account #   Description        1st Acct  2nd Acct
                                      Number	Number
***********************************************************
|  1   |    1(A)   | Current Assets   |     102 |     132 |
-----------------------------------------------------------
|  2   |    2(A)   | Fixed Assets     |     160 |     175 |
-----------------------------------------------------------
|  3   |    3(A)   | Other Assets     |     195 |     197 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|  4   |    4(L)   | Current Liab.    |     201 |     210 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|  5   |    5(E)   | Stockholder's Eq |     292 |     294 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|  6   |    6(S)   | Sales - Dealer   |     301 |     301 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|  7   |    7(X)   | Cost of Goods    |     401 |     401 |
-----------------------------------------------------------
|  8   |    8(X)   | Expenses         |     825 |     880 |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------
|      |           |                  |         |         |
-----------------------------------------------------------

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    It  should  be noted here that all entry programs follow  the 
general pattern illustrated in the following material.

    Type  crun2 bizmii followed by the return key.  This  is  the 
preamble to starting the system for all operations.

The following MENU will appear on the screen.

*** BUSINESSMASTER X MASTER MENU ***

1 - GENERAL LEDGER/GENERAL JOURNAL OPERATIONS

2 - ORDER ENTRY/RECEIVABLES OPERATIONS

3 - PURCHASE ORDER/PAYABLES OPERATIONS

4 - INVENTORY OPERATIONS

5 - EMPLOYEE PAYROLL OPERATIONS

6 - MAILING LIST OPERATIONS

7 - INITIALIZE SYSTEM/START-UP/MODIFY SYSTEM

8 - PERIODIC FILE MAINTENANCE

9 - FINISHED

    Typing  the  appropriate number followed by  carriage  return 
(RETURN) will bring up the desired new menu.

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    Typing 1 followed by return will bring up the following menu.

*** GENERAL LEDGER - JOURNAL MENU ***

1 - ENTER G/L ACCOUNTS - MAKE ADJUSTING ENTRIES

2 - LIST THE CHART OF ACCOUNTS

3 - ENTER DISBURSEMENT TRANSACTIONS

4 - ENTER RECEIPT TRANSACTIONS

5 - PRINT TRIAL BALANCE

6 - PRINT BALANCE SHEET

7 - PRINT INCOME STATEMENTS

8 - PRINT BUDGET ANALYSIS

9 - FINISHED
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    Type a 1 followed by return.

    The system will respond by clearing the screen and presenting 
the General Ledger Data Entry menu.

    If  at this point there is no General Ledger file,  the  next 
message is

IF YOU HAVE ARRIVED HERE,  AND HAVE A GENERAL LEDGER FILE ALREADY 
ON  A DISK,  YOU SHOULD INSTALL THAT DISK THEN TYPE THE LETTER  C 
FOLLOWED BY RETURN TO CONTINUE.

IF  YOU WISH TO CREATE A NEW FILE,  TYPE THE LETTER N FOLLOWED BY 
RETURN.

    Notice  that if the drive is not up or the wrong disk  is  in 
place  this same message will be printed.  In that  case,  simply 
bring the drive up by installing the correct disk and closing the 
drive door.

    In this case we want to create a new file.  Typing N followed 
by return will give the following message

NUMBER OF RECORDS DESIRED?

    Answer with the desired number of records. This number should 
be  at least 25% more than the number of records (general  ledger 
accounts) you actually intend to use.  The requirement to add two 
accounts to a file that only has one record left can be less than 
desireable.

    After taking the time required to create the new records, the 
system will respond with

GENERAL LEDGER FILE CREATED AND CLEARED.
 nnnn RECORDS CREATED.
TO CONTINUE, TYPE RETURN.

where nnnn is the number of records created in the file.

    After typing return, the system will respond with

GENERAL LEDGER ENTRY PROGRAM
----------------------------
THERE ARE  XX  AVAILABLE RECORDS
OF THESE THERE ARE:           XX  RECORDS OPEN
                              XX  RECORDS USED

THIS IS A LIST OF OPERATIONS

1 - NEW ENTRY
2 - EXAMINE EXISTING ENTRY
3 - MODIFY EXISTING ENTRY
4 - DELETE EXISTING ENTRY
5 - CREATE NEW FILE
6 - CLEAR EXISTING FILE
7 - BACK-UP AND SORT FILE
8 - LIST FILE
9 - FINISHED

INDICATE WHAT YOU WOULD LIKE TO DO BY TYPING
THE CORRESPONDING NUMBER.

    The  menu  just presented is typical of ALL entry  menues  in 
this  system.  Typing  a  1  followed by return  will  bring  the 
following series -
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RECORD NUMBER x

                             ----
TAG                        ?
                             ----------
LEDGER ACCOUNT NUMBER      ?
                             ---------------------------
DESCRIPTION                ?

    Each of the above items will be presented one at a time.  The 
cursor  (see  Glossary) will stop after the  question  mark.  The 
over-bar  delimiters  indicate  the maximum allowable  length  of 
entry for each item.

    Once the above items are entered, the system will present the 
following display and allow alterations if required.

RECORD NUMBER x

1 - TAG                                nnnn
2 - LEDGER ACCOUNT NUMBER	 nnnnnnnnnn
3 - DESCRIPTION              xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
4 - MONTH TO DATE AMOUNT     $          .00
5 - QUARTER TO DATE AMOUNT   $          .00
6 - YEAR TO DATE AMOUNT      $          .00
7 - PREV M TO DATE AMOUNT    $          .00
8 - PREV Q TO DATE AMOUNT    $          .00
9 - PREV Y TO DATE AMOUNT    $          .00
10- BUDGETED AMOUNT          $          .00
11- NONE

IF AN ITEM IS TO BE CHANGED, TYPE THE APPROPRIATE NUMBER.

    You  may,  at this point,  enter one of the  "field  numbers" 
shown  at the left of the display and reenter the data or  change 
it as desired before actually storing the record on the disk.

    The  following information will be presented with each  entry 
program to indicate what each entry contains.

    The Item # refers to the field number in the data entry menu. 
The  Description is similar or identical to the description shown 
on the screen.  The Size gives the items size in characters.  The 
Type will be either N for numeric or A for alphanumeric.  Finally 
Entry will give you some general information about the intent and 
use of the information being entered.

GENERAL LEDGER FILE

Item #  Description            Size/Type Entry

1       Tag                    4    N    This numeric entry is used as a  sort 
                                         parameter. It must be non-zero and is 
                                         best  used  as  a  sequential  record 
                                         number.

2       Ledger Account Number  10   N    This  is  the actual  General  Ledger 
                                         Account  number.  If the accounts  in 
                                         this  file  are changed,  be sure  to 
                                         check that the ranges established  in 
                                         the General Ledger TABS file, General 
                                         Ledger  Headings  and General  Ledger 
                                         Subheadings are still correct.

3       Description            30   A    This is the description such as "Cash 
                                         in  Bank" that will be used for  this 
                                         account number.

4       Month to date amount   12   N    This and the next five entries  carry 
                                         the  accrued  dollar  figures  posted 
                                         from  other programs.  These  figures 
                                         should  seldom  be  altered  directly 
                                         except  to to fill in figures if  the 
                                         system  is set up in the middle of  a 
                                         year.
 
                                         When  a  Chart of Accounts  is  first 
                                         developed,  the TAG,  ACCOUNT NUMBER, 
                                         and  DESCRIPTION should be filled in. 
                                         The file should then be sorted on the 
                                         ACCOUNT  NUMBER (selection A  in  the 
                                         sort routine) to sort the accounts in 
                                         ascending  order.   On  exitting  the 
                                         program,  a  General Ledger Reference 
                                         file  will automatically  be  created 
                                         which contains the account numbers in 
                                         ascending order.  This Reference file 
                                         is  called  into main  memory  during 
                                         posting and other operations to allow 
                                         the swift location of account numbers 
                                         for posting and validation.

                                         Amounts  posted  are  added  to  this 
                                         field  and the next five fields.  The 
                                         monthly  maintenance  program   zeros 
                                         this  field out when it is run.  This 
                                         should  be  done at the end  of  each 
                                         months accounting activity.

5       Quarter to date amount 12   N    This value is added to by the posting 
                                         programs and zeroed out at the end of 
                                         each quarter by running the quarterly 
                                         maintenance program.

6       Year to date amount    12   N    This value is added to by the posting 
                                         programs and zeroed out at the end of 
                                         each  year  by  running  the   yearly 
                                         maintenance program.

7       Previous M-T-D amount  12   N    See above.

8       Previous Q-T-D amount  12   N    See above.

9       Previous Y-T-D amount  12   N    See above.

10      Budgeted amount        12   N    Any  expense,  cost of goods or other 
                                         item may be assigned a budget amount. 
                                         These  values MUST be  entered  here. 
                                         These figures will be used to prepare 
                                         a  comprehensive budget report at the 
                                         end of each month.

    After  all  accounts have been entered they should be  sorted 
using  the BACK-UP AND SORT FILE menu call (#7).  When  the  sort 
program  asks  for  Sort by Tag or Account  #,  answer  with  the 
appropriate  response  (A) for account number to ensure that  the 
accounts are in ascending numeric order by account number.

    The  accounts  can now be listed (menu call #8). 

    It  is  now possible to examine the accounts to  ensure  that 
they are exactly what you want.  The lion's share of the work  is 
now done in establishing your general ledger system.

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                            SECTION 2

                      System Initialization

    This entire system runs from a single MASTER menu which calls 
subsidiary  menues as required to perform various  functions.  We 
will  present  the rest of the material in this manual  from  the 
menu calls.  We will start with #7 - INITIALIZATION which  brings 
up the following menu.
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1 - CHANGE REPORT DATES

2 - CHANGE DOLLAR VALUE OR PERCENTAGE FORMATS

3 - CHANGE PAGE WIDTH, TABS OR COMPANY NAME IN USE TAG

4 - CHANGE CHART OF ACCTS HEADINGS AND SUBHEADS

5 - ADD NEW COMPANY NAMES

6 - CHANGE OR LIST FEDERAL TAX TABLES

7 - CHANGE OR LIST STATE TAX TABLES

8 - CHANGE CHECK TABS OR PAYROLL CUTOFFS

9 - FINISHED

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#1 - Entering New Dates

    This  program  should be run each day to update  the  current 
date.  In this way the proper date will appear on all records.  A 
sample  run  of the date program is shown on the  following  page 
including responses.

    A  missing date on a report will probably indicate that  that 
date has not been entered.

    The entry labeled RESERVED is not presently used.

THIS IS A LIST OF OPERATIONS.

1 - ENTER DATES
2 - EXAMINE DATES
3 - MODIFY DATES
4 - CREATE NEW FILE
5 - CLEAR EXISTING FILE
6 - FINISHED

INDICATE WHAT YOU WOULD LIKE TO DO BY TYPING
THE CORRESPONDING NUMBER.

? 3

1 - CURRENT DATE             09-14-78
2 - PERIOD ENDING DATE       09-30-78
3 - PREV PERIOD ENDING DATE  08-31-78
4 - MONTH ENDING DATE
5 - QUARTER ENDING DATE
6 - YEAR ENDING DATE
7 - RESERVED
8 - FISCAL YEAR ENDING DATE
9 - NONE

IF AN ITEM IS TO BE CHANGED, TYPE THE APPROPRIATE NUMBER.

? 9

ANY MORE CHANGES? N

IS RECORD TO BE ENTERED? N

DATE INFORMATION

    The  DATE  file  contains  all dates  for  the  current  days     
    business.The  seven dates actually included are CURRENT  DATE 
    for     all checks,Invoices, purchase Orders, and other items 
    requiring     the current date;  A PERIOD ENDING and PREVIOUS 
    PERIOD  ENDING DATE     for  payroll  purposes;MONTH,QUARTER, 
    and YEAR ENDING DATES; and     a FISCAL YEAR ENDING DATE.

1       Current Date           8    A    This  is the current date printed  on 
                                         various  forms and should be  updated 
                                         daily. It takes the form mm/dd/yy.

2       Period Ending Date     8    A    This date is used in the payroll  and 
                                         other   programs   requiring   period 
                                         ending dates.

3       Previous Period Ending 8    A    This   records  the  previous  period 
                                         ending date.

4       Month Ending Date      8    A    This  entry  should be  changed  each 
                                         month to reflect the new month ending 
                                         date.

5       Quarter Ending Date    8    A    This  entry  should be  changed  each 
                                         quarter  to reflect the  new  quarter 
                                         ending date.

6       Year Ending Date       8    A    This  entry  should be  changed  each 
                                         year  to reflect the new year  ending 
                                         date.

7       Reserved               8    A    Reserved for future use.

8       Fiscal Year Ending     8    A    This  date can be used for  recording 
                                         fiscal   year  ending   dates   where 
                                         required.

1 - CHANGE REPORT DATES

2 - CHANGE DOLLAR VALUE OR PERCENTAGE FORMATS

3 - CHANGE PAGE WIDTH, TABS OR COMPANY NAME IN USE TAG

4 - CHANGE CHART OF ACCTS HEADINGS AND SUBHEADS

5 - ADD NEW COMPANY NAMES

6 - CHANGE OR LIST FEDERAL TAX TABLES

7 - CHANGE OR LIST STATE TAX TABLES

8 - CHANGE CHECK TABS OR PAYROLL CUTOFFS

9 - FINISHED
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#2 - GENERAL LEDGER FORMATS

    The General Ledger FORMATS file allows the numeric format  of 
    some  statements to be set.  Instructions for entering  these 
    are given in the program that creates the file.

Item #  Description            Size/Type Entry

1       Dollar formats         20   A    This  will  normally  take  the  form 
                                         #,###,###.##.  This is called a PRINT 
                                         USING string.  It allows the printing 
                                         of 9,999,999.99.  This can be changed 
                                         if desired...  for example ##,###,### 
                                         would    allow   the   printing    of 
                                         99,999,999.  A  minor  caution  here, 
                                         dropping  pennies  in this  way  will 
                                         cause TRUNCATION rather than ROUNDING 
                                         even though the correct figures would 
                                         still  be present in the files.  Thus 
                                         99.35  would  print as 99  and  99.85 
                                         would  also print as 99  even  though 
                                         both  figures  remained as shown  for 
                                         calculation  purposes.   The  pennies 
                                         would NOT be dropped,  they would not 
                                         be printed.

2       Percentage formats     20   A    In  this case ###.## would allow  the 
                                         printing of 999.99 percent.
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1 - CHANGE REPORT DATES

2 - CHANGE DOLLAR VALUE OR PERCENTAGE FORMATS

3 - CHANGE PAGE WIDTH, TABS OR COMPANY NAME IN USE TAG

4 - CHANGE CHART OF ACCTS HEADINGS AND SUBHEADS

5 - ADD NEW COMPANY NAMES

6 - CHANGE OR LIST FEDERAL TAX TABLES

7 - CHANGE OR LIST STATE TAX TABLES

8 - CHANGE CHECK TABS OR PAYROLL CUTOFFS

9 - FINISHED
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#3 - Entering Page Width, Tabs and Co Name in Use Tag

THIS IS A LIST OF OPERATIONS

1 - ENTER TABS
2 - EXAMINE TABS
3 - MODIFY TABS
4 - CREATE NEW FILE
5 - CLEAR EXISTING FILE
6 - FINISHED

INDICATE WHAT YOU WOULD LIKE TO DO BY TYPING
THE CORRESPONDING NUMBER.

? 3

1 - PAGE WIDTH               72
2 - TAG TAB                  2
3 - ACCOUNT NUMBER TAB       10
4 - MAJOR HEADING TAB        22
5 - SUBHEADING TAB           8
6 - PARTIAL TOTAL TAB        10
7 - PARTIAL TOTAL DOLLAR TAB 36
8 - FINAL TOTAL TAB          17
9 - FINAL TOTAL DOLLAR TAB   43
10- DATE TAB                 8
11- PAGE NUMBER TAB          57
12- COMPANY NAME TAG #       1000
13- LOWEST BAL SHEET ACCT #  101
14- HIGHEST BAL SHEET ACCT # 295
15- LOW COST OF GOODS ACCT # 401
16- HIGH COST OF GOODS ACCT #405
17- NONE


IF AN ITEM IS TO BE CHANGED, TYPE THE APPROPRIATE NUMBER.

? 17

ANY MORE CHANGES? N

IS RECORD TO BE ENTERED? N

*** RECORD NOT ENTERED ***

GENERAL LEDGER REPORT TABS

    The  General Ledger TABS file contains a number of  items  of 
    information  including series of TABS used in some  statement 
    printing  operations.  These additional items include COMPANY 
    NAME IN USE TAG, First and Last BALANCE SHEET account numbers 
    and First and Last COST OF GOODS account numbers.

Item #  Description            Size/Type Entry

1       Page Width             3    N    This  entry is used by the system  to 
                                         center  headings on all  reports.  It 
                                         should be set to 80,  132 or whatever 
                                         page width printer you are using.

2       Tag Tab                3    N    This  number is used in some  general 
                                         ledger  reports  to postion  the  Tag 
                                         number  when  it is  printed.  Please 
                                         change  it  with caution  only  after 
                                         determining  that is will  not  cause 
                                         overlaps in printing.

3       Account Number Tab     3    N    This  number is used in some  general 
                                         ledger   reports   to  position   the 
                                         account  number when it  is  printed. 
                                         See caution above.

4       Major Heading Tab      3    N    This  number  is used in  reports  to 
                                         postion the DESCRIPTION obtained from 
                                         HEADING files. See caution above.

5       Subheading TAB         3    N    This  number  is used in  reports  to 
                                         position   the  DESCRIPTION  obtained 
                                         from  SUBHEADING files.  See  caution 
                                         above.

6       Partial Total Tab      3    N    This  number is used to position  the 
                                         subtotal   description   created   by 
                                         adding  TOTAL  (TOTAL CURRENT  ASSETS 
                                         for   example)  to   the   SUBHEADING 
                                         descriptions.

7       Partial Total Dollar   3    N    This  number is used to position  the 
                                         dollar value associated with 6 above.

8       Final Total Tab        3    N    This  number  is associated with  the 
                                         HEADINGS as in 6 above.

9       Final Total Dollar Tab 3    N    This   entry  is  as  #7  above   but 
                                         operates  on HEADING  related  dollar 
                                         totals.

10      Date Tab               3    N    This  entry  allows  positioning  the 
                                         date on reports.

11      Page Number Tab        3    N    The   page  number  position  may  be 
                                         changed  on  reports using  this  tab 
                                         number.

12      Company Name in Use    3    N    Several Company names can be retained 
                                         in the Company Name File. The correct 
                                         name  to be used for reports is  read 
                                         into  system memory by  setting  this 
                                         number to match the TAG number of the 
                                         Company Name record desired.

13      Low Balance Sheet      10   N    The  account  numbers to be  included 
        Account Number                   when  creating  a BALANCE  SHEET  are 
                                         defined   by  specifying  the   first 
                                         account  number  here  and  the  last 
                                         account number in item 14 below.  The 
                                         numbers must EXACTLY match the  first 
                                         and   last   account   numbers...they 
                                         cannot  be 100 and 199 if,  in  fact, 
                                         the actual first and last numbers are 
                                         110 and 180!

14      High Balance Sheet     10   N    The high balance sheet account number 
        Account Number                   should be entered here.

15      Low COST OF GOODS      10   N    The INCOME STATEMENT normally records 
        Account Number                   the   COST  OF  GOODS  separate  from 
                                         general expenses.  This and the  next 
                                         entry are used to define the range of 
                                         numbers for COST OF GOODS.

16      High COST OF GOODS     10   N    This entry is used to define the high 
        Account Number                   cost  of goods account  number.  This 
                                         and  the  previous entry  follow  the 
                                         same rules as item 13 and 14 above.
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1 - CHANGE REPORT DATES

2 - CHANGE DOLLAR VALUE OR PERCENTAGE FORMATS

3 - CHANGE PAGE WIDTH, TABS OR COMPANY NAME IN USE TAG

4 - CHANGE CHART OF ACCTS HEADINGS AND SUBHEADS

5 - ADD NEW COMPANY NAMES

6 - CHANGE OR LIST FEDERAL TAX TABLES

7 - CHANGE OR LIST STATE TAX TABLES

8 - CHANGE CHECK TABS OR PAYROLL CUTOFFS

9 - FINISHED
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#4 - Entering Headings and Subheadings

    Calling  Item  4  of the Initialize menu will  bring  up  the 
following -

1 - CHANGE GENERAL LEDGER HEADINGS

2 - CHANGE GENERAL LEDGER SUBHEADINGS

3 - FINISHED

    These  operations are called in two parts.  The same  general 
information  applies for these entry programs as for the  general 
ledger  entry program.  The only entries currently used in  these 
records are the TAG,  ACCOUNT NUMBER,  DESCRIPTION, FIRST ACCOUNT 
NUMBER, and SECOND ACCOUNT NUMBER.

    The TAG and ACCOUNT NUMBER can be any value.  A suggestion is 
the  same number in each which might be 100 for ASSETS,  200  for 
LIABILITIES,  and so forth. TheDESCRIPTIONs should be in order as 
illustrated in the samples included here.

    The FIRST ACCOUNT NUMBER should be the lowest number used for 
accounts  of that category in the chart of accounts;  the  SECOND 
ACCOUNT NUMBER should be the highest number used.

    The remaining entries are not used at this time.

    Enter  the Headings and Subheadings in the appropriate  files 
and list them to ensure that they are what you want.

    The  request  that  appears  before  each  entry,  causes  an 
appropriate  prefix  to  be added to  each  description.  In  the 
Heading  entry  program  for  example,  ASSETS will  show  up  as 
HAASSETS.  The HA is used in the report and statement  generating 
programs  so don't be concerned that ASSETS is HAASSETS.  CURRENT 
ASSETS in the subheading entry program will show up as  SACURRECT 
ASSETS.  The heirarchy is ASSETS - HA or SA;  LIABILITIES - HL or 
SL; EQUITY - HE or SE; SALES - HS or SS; and EXPENSES - HX of SX.

GENERAL LEDGER HEADINGS

Item #  Description            Size/Type Entry

1       Tag Number             4    N    This  number could be used as a  sort 
                                         parameter.  It MUST be non-zero since 
                                         a  zero  in this  field  indicates  a 
                                         deleted  record.  Otherwise it has no 
                                         significance.

2       Ledger Account Number  10   N    This   number  is  used  as  a   sort 
                                         parameter.   These   numbers   should 
                                         probably  best  be set to  match  the 
                                         first account number of each  account 
                                         number  group they head.  In this way 
                                         sorting   will  yield   a   correctly 
                                         ordered group of HEADINGS.

3       Description            30   A    This entry will be a description such 
                                         as ASSETS. The program will add H for 
                                         heading  and A for assets yielding an 
                                         entry of HAASETS.  The heading  entry 
                                         program    takes    care   of    this 
                                         automatically  after  asking  whether 
                                         the account is an  Asset,  Liability, 
                                         Equity, Sales, or Expense account.

4       First Account Number   10   N    This  entry must exactly specify  the 
                                         FIRST  account number used under this 
                                         heading.  A mistake often made is  to 
                                         select a range say of 100 to 199 then 
                                         make  the  first account  number  say 
                                         105.  If 100 is entered here, strange 
                                         things will happen...  you MUST enter 
                                         105!

5       Last Account Number    10   N    This entry follows the rules above!

6       M-T-D Amount           12   N    No  entry  is made in  these  fields. 
                                         They  are  used by some  programs  to 
                                         store  data temporarily but they will 
                                         be  erased  once the  data  has  been 
                                         used.  You should only find data here 
                                         if  one  of the programs using  these 
                                         fields terminates in error.

7       Q-T-D Amount           12   N    See #6 above.

8       Y-T-D Amount           12   N    See #6 above.

9       M-T-D Percentage       12   N    See #6 above.
                                         
10      Q-T-D Percentage       12   N    See #6 above.

11      Y-T-D Percentage       12   N    See #6 above.


GENERAL LEDGER SUBHEADINGS

                                         The   only  difference  between   the 
                                         headings  and subheadings is  in  the 
                                         prefix placed on the description.  In 
                                         the  subheading  files the prefix  SA 
                                         (SACurrent Assets) is used instead of 
                                         HA  thus identifying the record as  a 
                                         subheading.
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1 - CHANGE REPORT DATES

2 - CHANGE DOLLAR VALUE OR PERCENTAGE FORMATS

3 - CHANGE PAGE WIDTH, TABS OR COMPANY NAME IN USE TAG

4 - CHANGE CHART OF ACCTS HEADINGS AND SUBHEADS

5 - ADD NEW COMPANY NAMES

6 - CHANGE OR LIST FEDERAL TAX TABLES

7 - CHANGE OR LIST STATE TAX TABLES

8 - CHANGE CHECK TABS OR PAYROLL CUTOFFS

9 - FINISHED
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#5 - This file can be set up for more than one name.  It is aimed 
at  future hard-disk operations in client writeup operations  but 
fares  very nicely in the floppy disk environment.  The name that 
will be used for the headings on all reports is controlled by  an 
entry  in  the General Ledger TABS file to be mentioned  shortly. 
The  Company  Name file is file "NM" on  the  diskette.  It  will 
contain,   in   addition   to  complete  address  and   telephone 
information, the Federal and State Tax Identification Numbers for 
preparing Form 941 and others.

COMPANY NAME FILE

Item #  Description            Size/Type Entry

1       Tag                    4    N    This entry must match the entry under 
                                         Company  Name  in Use in the  General 
                                         Ledger TABS file.  An EOF error  will 
                                         occur if this is not the case.
                                         
2       Reference Number       10   N    This  entry must be other  than  zero 
                                         (0).   It  can  be  used  as  a  sort 
                                         parameter if desired.

3       Name                   24   A    This  entry  is a name for  reference 
                                         purposes   only.   It  need  not   be 
                                         entered.

4       Company                24   A    This  is the Company  Name.  It  will 
                                         appear  as  the  FIRST  line  in  all 
                                         report headings.

5       Address                24   A    This  is  the  Company  address.   It 
                                         appears  as  the SECOND line  in  all 
                                         report headings.

6       City                   17   A    This is the City.  It appears as part 
                                         of  the  THIRD  line  in  all  report 
                                         headings.

7       State                  2    A    Enter   a   2   letter   state   name 
                                         abbreviation.  It will appear as part 
                                         of  the  THIRD  line  in  all  report 
                                         headings.

8       Zip Code               5    A    Enter  a  5 digit Zip Code.  It  will 
                                         appear  as part of the third line  in 
                                         all report headings.

9       Telephone              14   A    We  suggest the form (nnn)  nnn  nnnn 
                                         but   you  are  not  forced  to  this 
                                         format.  This  is NOT printed in  the 
                                         headings.
10      Federal Tax ID #       20   A    This number is used in printing  Form 
                                         941 and W2's.

11      State Tax ID #         20   A    This   number  may  be  used  in  the 
                                         printing of state tax return forms.


                       ******************

THE  TAG  NUMBER USED SHOULD BE RECORDED HERE OR  AT  SOME  OTHER 
CONVENIENT  PLACE AS IT WILL BE ASKED FOR IN THE TAB  SETUPS.  IF 
THE  TAG INSERTED HERE DOES NOT AGREE WITH THE  COMPANY NAME  TAG 
ENTRY TO BE PLACED IN THE TAB FILE SHORTLY, THE SPACE ON HEADINGS 
MAY BE LEFT BLANK.

                       ******************
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A SHORT GUIDE TO SETTING UP A CHART

Step 1 Enter  the  information required in the forms provided  in 
       the appendix.  This includes the actual chart of  accounts 
       followed by the headings and subheadings.  These forms may 
       not be required but they are provided as a convenience.

Step 2 Create the necessary file allowing a few more records than 
       needed   for  your  actual  numbered  accounts   - Assets, 
       Liabilities,  Equity,  Sales  and  Expenses.  Enter  these 
       account  numbers and descriptions remembering that the TAG 
       must be some value other than zero (0).

Step 3 Now sort the created file on account numbers and list  the 
       file.  When finished, allow a reference file to be created 
       by answering N to the question presented on exit.

Step 4 Enter  the Company Name.  Record the TAG for entry in  the 
       Tab file.

Step 5 Enter the Heading and Subheadings paying careful attention 
       to  the entry of first and last account numbers (range  of 
       account numbers) in each category.

Step 6 Enter the required dates.

Step 7 Enter  the required page width,  tabs and company name  in 
       use.

       You are now ready to list your Chart of Accounts. Make one 
       or   two  copies  for  a  record  of  the  Record  Numbers 
       associated with each account.  These numbers appear at the 
       left  side  of the listing and are asked  for  at  various 
       times   in  various  programs.   Keep  a  copy  handy  for 
       reference.
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The General Ledger Journals
        
    The  BUSINESSMASTER  packages contain a  General  Journal,  a 
Check Disbursement Journal, and a Check Receipts Journal.
        
    Other  parts of this package post to the General  Ledger  but 
the  Journals  just  mentioned take care of a large part  of  the 
daily posting volume.
        
The General Journal
                             
    The  General Journal is used to post asset  acquisitions  and 
similar items to the General Ledger while maintaining a record of 
such  postings.  Each  entry  can  be posted over as  many  as  7 
accounts and using two or more records,  a posting could be  made 
over 14 or more accounts. 
        
    After each record or group of records is created, they can be 
listed and posted to the General Ledger. A listing should be made 
for  a permanent record.  The posting operation will generate  an 
audit  trail  record showing a General Ledger and a true  Journal 
listing.

GENERAL JOURNAL

Item #  Description            Size/Type Entry

1       Tag                    4    N    This   entry   may  be  used   as   a 
                                         sequential  record number or for  any 
                                         other purpose desired.  It is one  of 
                                         the sort parameters.

2       Major Account Number   10   N    Normally a general journal is used to 
                                         record   miscellaneous  purchases  of 
                                         relatively high priced items that are 
                                         NOT   postable  through   the   check 
                                         disbursements   of   check   receipts 
                                         journals. The major account number in 
                                         the   case  of  the  purchase  of   a 
                                         vehicle,  for  example,  would be the 
                                         fixed asset account number associated 
                                         with such a purchase.  This and  item 
                                         #7   (Major  amount)  are  offset  by 
                                         double entry postings to one or  more 
                                         of the 6 allowable distributions.

                                         For accounting convenience, we DO NOT 
                                         FORCE  BALANCE.  Any  out of  balance 
                                         amount  is  shown in  the  DIFFERENCE 
                                         before  the  record  is  saved.  This 
                                         allows  for  OUT-OF-BALANCE  POSTINGS 
                                         which might be required for the entry 
                                         of  existing balances.  It is also  a 
                                         simple  matter to recall  and  modify 
                                         the entry if desired.

                                         All  account  numbers must  be  VALID 
                                         account   numbers  or  they  will  be 
                                         rejected during posting. In fact, the 
                                         posting programs first do an  account 
                                         number   validity  check   indicating 
                                         invalid  account numbers by  printing 
                                         them on the line printer. The posting 
                                         program   is  then  aborted   without 
                                         posting ANYTHING to allow the invalid 
                                         account numbers to be corrected.

3       Date                   8    A    The date is automatically inserted as 
                                         the  current date from the dates file 
                                         but  this date may be  overridden  if 
                                         desired.

4       To Record              24   A    This  is  the normal "to  record  the 
                                         purchase  of a new truck" for example 
                                         and    serves    as    an     account 
                                         identification.

5       Remarks                24   A    Additional    information   may    be 
                                         recorded here.

6       Not used               1    A    This   field   is   used   in   check 
                                         disbursements  and check receipts  to 
                                         indicate   that  checks  are  to   be 
                                         printed  or  deposit slips are to  be 
                                         made.  It is not used here but serves 
                                         to keep entry operations and  posting 
                                         operations consistent.

7       Major amount           12   N    This  entry  is associated  with  the 
                                         Major  account  number (item #2)  and 
                                         should  be  entered as  98.24  for  a 
                                         debit  or  -98.24 for a  credit.  ALL 
                                         DEBITS   ARE  ENTERED   AS   POSITIVE 
                                         AMOUNTS,   ALL  CREDITS  AS  NEGATIVE 
                                         AMOUNTS   THROUGHOUT  THIS   SOFTWARE 
                                         SYSTEM.

8       #1 Account number      10   N    This   is  the  first  of  6  account 
                                         numbers   to  which  offsetting   (or 
                                         additional)  postings  may  be  made. 
                                         This  item and item #9 are paired  as 
                                         are 10/11,  12/13,  14/15, 16/17, and 
                                         18/19.

9       #1 Amount              12   N    The debit or credit amount associated 
                                         with  the account number in  item  #8 
                                         above.  These  amounts allow for  the 
                                         posting     of    figures    up    to 
                                         999,999,999.99 dollars.

10      #2 Account number      10   N    See above.

11      #2 Amount              12   N    See above.

12      #3 Account number      10   N    See above.

13      #3 Amount              12   N    See above.

14      #4 Account number      10   N    See above.

15      #4 Amount              12   N    See above.

16      #5 Account number      10   N    See above.

17      #5 Amount              12   N    See above.

18      #6 Account number      10   N    See above.

19      #6 Amount              12   N    See above.
      
The Check Disbursement Journal

    One  of  the most onerous bookkeeping chores is  posting  and 
distributing checks paid out by the business. This chore is taken 
care of with the Check Disbursements Journal.  Posting and  audit 
trail information are similar for all three journals. 

    These  Journals and the Check Receipts journal,  use the bank 
account  number  (General Ledger Account Number of  the  bank  on 
which  the  check is drawn - or to which a Receipt is  deposited) 
and  amount above the delimiter line for posting the  appropriate 
general  ledger bank account.  Distribution can be made  over  as 
many  as six additional accounts allowing posting to a total of 7 
different accounts. Unlike the General Journal, the use of two or 
more records is not recommended.
     
The Check Receipts Journal

    This  journal  follows the same general rules  as  the  Check 
Disbursements  journal but in this case the check amount will  be 
positive indicating a DEBIT to the bank account.  Notice that all 
General  Ledger  accounts  follow  the  accounting  principle  of 
posting DEBIT balances as positive amounts and CREDIT balances as 
negative amounts.
        
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A sample Check Disbursement entry
        
    In  the  example  that follows,  a check to Western  Auto  is 
distributed  to  two accounts in addition to  the  bank  account. 
Notice  that  in  the original entry,  the AMOUNT  OF  CHECK  was 
incorrectly  entered.  The difference shows up as  460.00.  After 
correcting the amount to indicate a CREDIT (decrease) to the bank 
balance, the difference is 0 indicating an in-balance entry.
        
RECORD NUMBER 1
        
                             ------
CHECK #                    ? 101
                             ----------
BANK ACCT #                ? 102
                             --------
DATE                       ? 12-31-78
                             ------------------------
IN FAVOR OF                ? WESTERN AUTO
                             ------------------------
REMARKS                    ? NONE
                             -
PRINT CHECKS(Y/N)          ? N

NUMBER OF DISTRIBUTIONS    ? 2
                             ------------
AMOUNT OF CHECK            ? 230
                             ----------
1ST ACCT #                 ? 806
                             ------------
1ST AMOUNT                 ? 200
                             ----------
2ND ACCT #                 ? 820
                             ------------
2ND AMOUNT                 ? 30
     
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RECORD NUMBER 1               CHECK DISBURSEMENT ENTRY
1 - CHECK  101      2 - BANK ACCT # 102          3 - DATE   12-31-78
4 - IN FAVOR OF     WESTERN AUTO
5 - REMARKS         NONE                         6 - PRINT CHECKS(Y/N)N
7 - AMOUNT OF CHECK $          230.00
=======================================================================
POSTING # ACCT #                  DEBIT              CREDIT
=======================================================================
#1        8 - 806             9 - $          200.00
#2        10- 820             11- $           30.00
#3        12- 0               13-                    $             .00
#4        14- 0               15-                    $             .00
#5        16- 0               17-                    $             .00
#6        18- 0               19-                    $             .00
                                  =================  =================
TOTALS                            $          230.00             230.00
        
DIFFERENCE                                           $          460.00
        
TO MAKE A CHANGE, TYPE THE APPROPRIATE #. IF NONE TYPE 20, RETURN
? 7
                              ------------
AMOUNT OF CHECK             ? -230
ANY MORE CHANGES? Y
        
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RECORD NUMBER 1               CHECK DISBURSEMENT ENTRY
1 - CHECK  101      2 - BANK ACCT # 102          3 - DATE   12-31-78
4 - IN FAVOR OF     WESTERN AUTO
5 - REMARKS         NONE                         6 - PRINT CHECKS(Y/N)N
7 - AMOUNT OF CHECK $         -230.00
=======================================================================
POSTING # ACCT #                  DEBIT              CREDIT
=======================================================================
#1        8 - 806             9 - $          200.00
#2        10- 820             11- $           30.00
#3        12- 0               13-                    $             .00
#4        14- 0               15-                    $             .00
#5        16- 0               17-                    $             .00
#6        18- 0               19-                    $             .00
                                  =================  =================
TOTALS                            $          230.00            -230.00
        
DIFFERENCE                                           $             .00
    General, Check and Cash Journals
     

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CHECK DISBURSEMENTS            

Item #  Description            Size/Type Entry

1       Check Number           8    N    This  number depends on  the  setting 
                                         established by the system supervisor. 
                                         If  properly set,  the number will be 
                                         supplied  automatically otherwise  it 
                                         must be entered manually.

2       Bank Account Number    10   N    This  is the GENERAL  LEDGER  ACCOUNT 
                                         NUMBER  of  the bank account  against 
                                         which the check is drawn.  It will be 
                                         requested on entering the program and 
                                         the number entered at that point will 
                                         be  automatically  included  in  this 
                                         space.  It may be changed by exitting 
                                         the  program and reentering from  the 
                                         check disbursements menu call.

3       Date                   8    A    This   date  will  automatically   be 
                                         entered  as the current date but  may 
                                         overridden if desired.

4       In favor of            24   A    This  is  the  payee  that  will   be 
                                         printed  on  the  check  and  in  the 
                                         journal   and  ledger  created   when 
                                         posting.  It  is the first entry  not 
                                         created automatically by the system.

5       Remarks                24   A    This  entry  can be used  to  include 
                                         additional   information  about   the 
                                         check.

6       Print Check (Y/N)      1    A    This  entry is automatically set to Y 
                                         to  save  entry  time.   It  can   be 
                                         overridden  if  checks are to  be  or 
                                         have  already  been written by  hand. 
                                         The check printing program will  only 
                                         write  checks  for a Y entry and  the 
                                         check printing program will set  this 
                                         field  to N once the check is written 
                                         to prevent writing double checks.

7       Amount of check        12   N    This amount will automatically be set 
                                         to   a  credit  (reduces   the   bank 
                                         balance) and requires ONLY the AMOUNT 
                                         be entered without the - sign.

8 through 19                   10/12     See GENERAL JOURNAL entries above.



CHECK RECEIPTS

Item #  Description            Size/Type Entry

1       Customer TAG Number    4    N    The   TAG  number  of  the  remitting 
                                         customer should be entered here as  a 
                                         posting  reference to that  customers 
                                         account.

2       Deposit Account Number 10   N    This  should  be the  General  Ledger 
                                         cash  in bank account number to which 
                                         this remittance is to be debited  for 
                                         deposit.

3       Date                   8    A    The date will be included here.

4       From                   24   A    The customer remitting payment should 
                                         be entered here.

5       For(remarks)           24   A    Additional    information   can    be 
                                         included her.

6       Deposit slip (Y/N)     1    A    This  entry  can be used to  indicate 
                                         whether  a  deposit  slip  is  to  be 
                                         printed by the computer.  The deposit 
                                         slip printing program is left to  the 
                                         user  since  deposit slip  will  vary 
                                         widely   in  size,   content,   print 
                                         positions etc.

7       Amount of check        12   N    This  is  the  debit  amount  to   be 
                                         entered in the General Ledger cash in 
                                         bank account.

8 through 19                   10/12     See General Journal.

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*** GENERAL LEDGER - JOURNAL MENU ***

1 - ENTER G/L ACCOUNTS - MAKE ADJUSTING ENTRIES

2 - LIST THE CHART OF ACCOUNTS

3 - ENTER DISBURSEMENT TRANSACTIONS

4 - ENTER RECEIPT TRANSACTIONS

5 - PRINT TRIAL BALANCE

6 - PRINT BALANCE SHEET

7 - PRINT INCOME STATEMENTS

8 - PRINT BUDGET ANALYSIS

9 - FINISHED
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1 - We have covered this operation.

2 - This menu call provides for the printing of a formatted Chart 
    of Accounts.

3 - This  menu call provides a secondary menu allowing  entry  of 
    General Journal and Check Disbursement operations, posting of 
    these items and a Disbursements Check printer.

4 - This  menu call provides a secondary menu allowing entry  and 
    posting of Check Receipts.

5 - This  menu  call provides for printing a Trial  Balance  with 
    summarys.

6 - This menu call provides for the printing of Balance Sheets.

7 - This   menu   call  provides  for  the  printing  of   Income 
    Statements.

8 - This  menu call provides for the printing of a  comprehensive 
    budget analysis covering those items in the Chart of Accounts 
    that have been given budget amounts.

9 - This menu call returns to the Master menu.

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                            SECTION 3

                       Payroll Operations

Introduction
        
    This  payroll  package  is  essentially  self-contained.  The 
second  part  of  the  posting program is  interactive  with  the 
General  Ledger and will post directly to it with an audit  trail 
record showing the postings actually made.

Initial Operations
        
    There  are several things that must be done to establish  the 
payroll package. As it currently runs, only California income tax 
is   provided  for  so  it  will  be  necessary  to   incorporate 
information  in  the tax tables and in  the  payroll  calculation 
program to accomodate other states.
        
    The  cutoff and percentage figures should be entered for your 
particular  area.  The FICA cutoff and percentage is set  to  the 
latest  figure  when we ship the package.  The  State  Disability 
Insurance  figures are set for California and should be  changed, 
if required, for your local area. The Federal Unemployment figure 
and State Unemployment figures are for California...  here is the 
rule....The  Federal  Unemployment figure is currently  (December 
1978)  3.4%.  An  allowance of up to 2.7% is  allowed  for  State 
Unemployment.  This means that if your state unemployment is OVER 
2.7%,  Federal  Unemployment  will  be  0.7%.  To  determine  the 
percentage   then,   simply   subtract  the  State   unemployment 
percentage (if it is under 2.7%) from 3.4% to get the  percentage 
for Federal Unemployment. Federal Unemployment tax return is Form 
940. An accumulation of $100 or more, must be deposited.
        
    The  Federal and State unemployment is calculated and printed 
on  the payroll summary but it is not stored in any file at  this 
time. It will be necessary for you to maintain a running total on 
the  payroll  summary  sheets by  totalling  each  weeks  payroll 
figures for these amounts.


PAYROLL CUTOFF AMOUNTS

Item #  Description            Size/Type Entry

1       FICA Cutoff            12   N    This  and  the following entries  set 
                                         various  cutoffs and percentages  for 
                                         payroll  operations.  In each case  a 
                                         cutoff   followed  by  a   percentage 
                                         figure  is allowed.  These should  be 
                                         updated  once  a year  from  existing 
                                         payroll information.

2       FICA Percent           12   N    See above.
3       SDI Cutoff             12   N    See above.
                                         
4       SDI Percent            12   N    See above.
                                         
5       Federal Unemployment   12   N    See above.
        Cutoff

6       FUTA Percent           12   N    See above.

7       State Unemployment     12   N    See above.
        Cutoff

8       SUTA Percent           12   N    See above.

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*** EMPLOYEE PAYROLL SYSTEM MENU ***

1 - UPDATE EMPLOYEE RECORDS

2 - ENTER EMPLOYEE TIME CARDS

3 - CALCULATE EMPLOYEE PAYROLL

4 - PRINT PAYROLL SUMMARY

5 - PRINT EMPLOYEE CHECKS

6 - POST PAYROLL OPERATIONS

7 - RECORD FEDERAL DEPOSITS (501)

8 - PRINT FEDERAL AND STATE TAX FORMS (941/W2, ETC)

9 - FINISHED
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There are nine parts to the system. These are:
        
      
1.  Update employee records.  This part of the program is used to 
    update the unit records maintained for each employee. 
        
Entering  Employee Information
        
You will need the following information:
   
1. Employee's name, address, city, state and zip code.
2. Employee's phone number.
3. Employee's social security number.
4. Employment date.
5. Marital Status.
6. Hourly or Salaried.
7. Pay period (weekly, biweekly, semimonthly, or monthly).
8. Number of exemptions.
9. Pay rate.
        
    The following questions should be answered before payroll  is 
    run each period.
        
      
1.  Did any employee leave during this pay period?  (If yes,  get 
    employee  #,  back  up the record in a history file  - delete 
    from the active file).
      
2.  Have any employee's joined the company? (If yes, get required 
    information,  make  a new employee record for both a  current 
    and backup file).
      
3.  Has  there been any change in status for  any  employee?  (If 
    yes, make appropriate changes in the employee records).
   
                         *** NOTICE ***
        
    If  you furnish an employee more that $50,000 Group-Term Life 
    Insurance,  the  COST of such coverage over $50,000  must  be 
    shown as extra income!!
        
    We strongly recommend that you update all employee records by 
    running the package with proper entries from the beginning of 
    the year.  In this way you will get complete records and have 
    some practice running the package if it is obtained midyear.
 
EMPLOYEE PAYROLL INFORMATION

Item #  Description            Size/Type Entry

1       Employee Number        8    N    This  entry should be used to  record 
                                         an  employee  number of your  choice. 
                                         The  entry is free form but  must  be 
                                         non-zero.  It  is  a  sort  parameter 
                                         which means that employee records may 
                                         be   sorted   in   numerical   order. 
                                         Although  the programs required would 
                                         be  left  to  the  individual   used, 
                                         proper  use  of this employee  number 
                                         would  allow for the  development  of 
                                         departmentalized payroll information.

2       Account Number         10   N    This  entry can be used to  establish 
                                         the  account  number in  the  general 
                                         ledger  to which total payroll is  to 
                                         be posted.

3       Name                   24   A    The employee's name should be entered 
                                         here. Suggested is last name first in 
                                         upper  case  followed by a coma  then 
                                         the  first  name  and  initial.  This 
                                         would  allow for the  development  of 
                                         search    programs   based   on   the 
                                         employee's last name.

4       Company                24   A    This field is immaterial but could be 
                                         used  to  record  the  name  of   the 
                                         company  for which the employee works 
                                         where multiple companies are kept  on 
                                         the same payroll.

5       Address                24   A    This  entry should be used to  record 
                                         the  employee's  street  address  for 
                                         mailing purposes.

6       City                   17   A    See above.

7       State                  2    A    Enter  a 2 letter state abbreviation. 
                                         See above.

8       Zip Code               5    A    Enter  a 5 character  zip  code.  See 
                                         above.

9       Telephone              14   A    Enter  as a home telephone number  if 
                                         desired  or  an extension.  Space  is 
                                         provided  for  the format  (nnn)  nnn 
                                         nnnn.

10      Social Security Number 11   A    Enter  the Social Security Number  as 
                                         nnn-nn-nnnn.

11      Employment Date        8    A    This  is the date of  employment.  It 
                                         should be recorded as mm/dd/yy or mm-
                                         dd-yy.

12      Termination Date       8    A    This  should  be the actual  date  of 
                                         termination   and  should   only   be 
                                         entered  after  the final payroll  is 
                                         prepared. An entry here will stop all 
                                         payroll even if time card entries are 
                                         inadvertently made for the employee.

13      Marital Status S/M/H   2    A    Record an "S" for a single  taxpayer, 
                                         an "M" for a married taxpayer,  or an 
                                         "H"  for  head of  household  status. 
                                         This entry selects the proper payroll 
                                         tables    for   payroll   calculation 
                                         purposes.

14      Hourly or Salaried     1    A    Enter   "H"  for  hourly,   "S"   for 
                                         salaried.  Hourly  empoyees are  paid 
                                         for the FULL number of hours  entered 
                                         in   the  time  card  entry  program. 
                                         Salaried employees are paid 40  hours 
                                         for  a 40 hour work week EVEN if more 
                                         or  less  hours  are  recorded.   The 
                                         program  will carry the  total  hours 
                                         for record purposes.

15      Pay period W/B/S/M     1    A    Enter W for weekly, B for biweekly, S 
                                         for semi-monthly or M for monthly.

                                         W = 52 periods  7 days  40 hours
                                         B = 26 periods 14 days  80 hours
                                         S = 24 periods 15.2 days 86.66667 hrs
                                         M = 12 periods 30.4 days 173.3333 hrs

16      Number of exemptions   4    N    The  package  will  handle up  to  10 
                                         exemptions.  Enter the number claimed 
                                         here    for    payroll    calculation 
                                         purposes.

17      Hourly rate            6    N    All pay calculations are based on  an 
                                         hourly  rate  which must  be  entered 
                                         here  for proper payroll calculation. 
                                         A daily, weekly, or other rate SHOULD 
                                         NOT be entered!

18      Hours this period      6    N    Actual  hours worked  are  maintained 
                                         for  all employees.  These hours  are 
                                         used   as   the  basis  for   payroll 
                                         calculations for hourly employees but 
                                         are  maintained  as totals  only  for 
                                         salaried employees.  See above.  This 
                                         figure  can  be  changed  when  first 
                                         setting  up the package but  will  be 
                                         maintained by the Time Card Entry and 
                                         Posting programs from then on.

                                         The   remaining   fields  are   self-
                                         explanatory and are maintained by the 
                                         Time  Card  Entry,   Calculation  and 
                                         Posting programs.
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2.  Enter  employee time cards.  This part of the program is used 
    to enter time for each employee.  It allows for the entry  of 
    time, time and one half, double time, sick time, holiday time 
    and   vacation  time.   It  also  allows  for  the  entry  of 
    miscellaneous  deductions  and  tips  or  other  income.  The 
    program segment is directly related to the employee record in 
    that it gets part of its information from that record.
   
Entering Employee's Time
        
    Employee's  time  is entered through the second part  of  the 
    payroll menu.  When first creating the file, make it the same 
    length as the employee data file.  The two programs  interact 
    in  that  on entry,  the time card files are cleared  by  the 
    program  and information copied from the employee records  to 
    each  of  the  active  time records.  Thus  the  only  record 
    retained is the listing forced on exit from the program.

TIME CARD INFORMATION ENTRY

Item #  Description            Size/Type Entry

1       Employee Number        8    N    This  number is automatically  picked 
                                         up from the employee record.

2       Account Number         10   N    This account number is  automatically 
                                         picked up from the employee record.

3       Name                   24   A    The  name is automatically picked  up 
                                         from the employee record.

4       Pay period number      4    N    This   number  is  not  used  at  the 
                                         present  time  but  can  be  used  to 
                                         record   the  pay  period   for   the 
                                         particular   time  card  entries   if 
                                         desired.

5       Reportable tips        12   N    Although  labeled  "reportable  tips" 
                                         this  field can be used to record any 
                                         type  of extra pay not issued  on  an 
                                         hourly basis such as commissions.

6       misc deductions        12   N    This  should  be  used  to  record  a 
                                         composite of miscellaneous deductions 
                                         such  as insurance,  union dues,  and 
                                         others not recordable elsewhere.

7 through 12                   4    N    These  entries are  self-explanatory. 
                                         They  should  be used to  record  the 
                                         appropriate hours for pay purposes.

                                         Time  &  1/2 and  double  time  hours 
                                         should  be  recorded as  total  hours 
                                         worked in each category.  The program 
                                         will apply a 1.5 or 2 multiplications 
                                         factor  to  each  figure.   In  fact, 
                                         entering  twice  the actual hours  in 
                                         these  fields would allow for  triple 
                                         or  quadruple  time if  such  premium 
                                         periods were necessary.
      
3.  Calculate employee payroll. This part of the program actually 
    does  the  payroll  calculations using stored copies  of  the 
    annuallized federal and state tax tables. The algorithms used 
    are  shown later in this manual.  A separate  table  (epcuts) 
    establishes  the  cutoffs  and percentages  for  FICA,  State 
    Disability   Insurance,   Federal  Unemployment   and   State 
    Unemployment.  This  table is accessed for update through the 
    initialization  routines  as are the federal  and  state  tax 
    tables.
   
Calculating Payroll
        
    The  payroll is calculated and entered in the current records 
    of  the employee file automatically.  For states  other  than 
    California,  a  line  should  be entered in  the  calculation 
    program to allow for the entry of state income tax  manually, 
    or  a program should be developed to calculate such tax on  a 
    temporary basis.
        
4.  Print  Payroll Summary.  This part of the program generates a 
    comprehensive  payroll summary for each employee including  a 
    total  summary of all payroll for the period.  It also  flags 
    deposit requirements for federal 501 forms.
      
5.  Print  Employee checks.  This part of the programs  generates 
    the  payroll  checks using the NEBS checks.  The address  for 
    NEBS  (New  England Business Service) is shown  elsewhere  in 
    this manual.
      
6.  Post payroll operations.  This part of the program posts  the 
    employee records and the general ledger.
      
7.  Record Federal deposits.  This part of the program is used to 
    create  a  week  by week record of tax liability  and  actual 
    deposits made.  It is used during the preparation of Form 941 
    and  should  be  filled  in week by  week  to  ensure  proper 
    generation of Form 941.
    
FEDERAL DEPOSIT RECORD

Item #  Description            Size/Type Entry

                                         This file is automatically created to 
                                         contain  48 records.  Each record  is 
                                         used  to record the  particulars  for 
                                         one 941 reporting period. The file is 
                                         used  to  prepare 941s  and  to  keep 
                                         track of actual deposits for you.

1       Quarter (1,2,3,4)      1    N    Enter  the appropriate digit for  the 
                                         applicable quarter.

2       Month (1,2,3)          1    N    Enter  the  first,  second  or  third 
                                         month of the quarter as appropriate.

3       Period (1,2,3,4)       1    N    Enter  the appropriate 941  reporting 
                                         period for the month.

4       Tax liability          12   N    Enter  here the actual tax  liability 
                                         for  the  period  from  your  payroll 
                                         summary.

5       Amount of deposit      12   N    Record  here the actual amount of the 
                                         deposit made with your Form 501.

6       Check Number           8    N    Record,  if desired, the check number 
                                         of the deposit check.

7       Date of deposit        8    A    Record the date of the deposit.
   
8.  Print Federal and State tax forms.  This calls a menu for the 
    preparation of Form 941,  State forms of your design,  and W2 
    (latest 1978) forms.

9.  Return to the Master menu.
   
Payroll Calculation Algorithms
        
    Federal and state withholding tax calculations are made using 
    the  Exact  Calculation  Method described  in  Circular  E  - 
    Employer's Tax Guide.  The tables used for these calculations 
    are in files EF and ES. These tables are loaded into matrices 
    by  the  tax calculation program and used to calculate  taxes 
    according to the algorithms shown below.
        
    All  calculations are done on an annualized  pay  basis.  For 
    hourly  employee's,  the  hours entered are multiplied  by  a 
    factor   determined  by  their  indicated  paydays   (weekly, 
    biweekly, semimonthly, or monthly) as shown elsewhere in this 
    manual.  Salaried  employee's hours are maintained but pay is 
    only calculated on the number of hours corresponding to their 
    paydays regardless of the number of hours entered.
        
    The  annualized  hours are multiplied by  the  payrate  which 
    should be entered for each employee as an HOURLY rate!!! This 
    annualized  figure is used for the calculation of Federal and 
    State withholding tax. FICA, FUTA, and SUTA are calculated on 
    the current pay. The calculated Federal and State withholding 
    amounts are then divided by the appropriate figure to  obtain 
    the current taxes.

FICA, Federal Unemployment, and State Unemployment
        
    FICA,   Federal  Unemployment,  and  State  Unemployment  are 
    calculated using figures obtained from the cutoff file (EPC). 
    These   figures  can  be  entered  or  changed  through   the 
    initialization  routines.  The  file  structure  and  current 
    settings  are  shown  in the Business  software  manual.  The 
    calculations  are comprehensive in that they test before  and 
    after  the current pay for an over-cutoff condition and  only 
    calculate  on that part of the current salary  that  actually 
    comes up to the cutoff level.
   
ACTUAL PAYROLL CALCULATIONS
      
1.  HOURS.  - The  hours  contained in the time card  record  are 
    read.  The  actual hours (H1) are developed by totalling  ALL 
    hours.  The  hours  for payroll calculation are developed  by 
    totalling  all hour but applying 1.5 and 2 times to time  and 
    one/half and double-time hours respectively.  The figure  for 
    ACTUAL  hours worked is stored for hourly employees while pay 
    is  calculated  on  effective hours (H4)  to  compensate  for 
    overtime.  Hours actually worked are also stored for salaried 
    employees  but the figure calculated on is based  on  whether 
    these  employees  are  weekly,   biweekly,   semimonthly,  or 
    monthly.
      
2.  FICA. - FICA is calculated using the following algorithm:
        
    If y-t-d gross pay > cutoff then FICA = 0
    If y-t-d gross pay + current gross pay > cutoff then
    FICA = y-t-d gross + current gross - cutoff * percentage
    If y-t-d gross + current gross <= cutoff then FICA =
    current gross * percentage
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                            SECTION 4

             Accounts Receivable/Customer Operations

    The  entire  accounts receivable system works in  conjunction 
with  the  Inventory  and contains the Order  Entry  and  General 
Ledger posting operations.

    Generally  a  customer file is established as in  other  data 
entry  operations.   Customer's  names,   shipping  and   billing 
information  and  payment  information are all contained  in  the 
customer records. Orders are entered via a separate entry program 
that  calls  for  data  from both the  customer  record  and  the 
Inventory records.

    Up to 10 items may be entered for each order entry. A pair of 
Invoice  printing  programs  then allow  for  the  generation  of 
Invoices on either pre-printed (NEBS) Invoices or fully formatted 
on blank paper.

    As  each  Invoice  is generated,  the order entry  record  is 
flagged  to  indicate this.  The LIST CUSTOMER ORDERS  creates  a 
register of Invoices and this is also flagged in the order  entry 
record. Additionally, posting and payment are flagged. These four 
flags  allow  operations to continue on files which  contain  the 
orders  from previous days without duplicating operations already 
performed. They also allow for the generation of accrual or open-
item billing.

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*** SALES ORDER ENTRY / CUSTOMER RECEIVABLES MENU ***

1 - ENTER NEW CUSTOMER INFORMATION

2 - ENTER CUSTOMER ORDERS

3 - LIST CUSTOMER ORDERS

4 - PRINT PLAIN PAPER (FORMATTED) INVOICES

5 - PRINT PRE-PRINTED INVOICES

6 - POST ORDERS TO GENERAL LEDGER

7 - PRINT AGED ACCOUNTS RECEIVABLE REPORT

8 - PRINT CUSTOMER LABELS

9 - FINISHED
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#1 Enter New Customer Information

    The  following  information should be used  in  entering  new 
customer information. The customer records are necessary both the 
the  process  of  order  entry and to the  printing  of  accounts 
receivable reports.

CUSTOMER RECEIVABLES

Item #  Description            Size/Type Entry

1       Tag                    4    N    This  is used as a sort parameter and 
                                         must be non-zero.

2       Acct Number            10   N    This  should be set to  the  accounts 
                                         receivable  account  number for  this 
                                         customer.

                                         The  following entries are  used  for 
                                         label  printing  and for the SOLD  TO 
                                         part of the Invoices and Statements.

3       Name (attention)       24   A    See Above.

4       Company                24   A    See Above.

5       Address                24   A    See Above.

6       City                   17   A    See Above.

7       State                  2    A    See Above.

8       Zip Code               5    A    See Above.

9       Phone                  14   A    See Above.

                                         The  following entries will  be  used 
                                         for  the SHIPPING information in  all 
                                         Invoices.   The   date  of  the  last 
                                         payment  is recorded  during  posting 
                                         operations.     All    entries    are 
                                         Alphanumeric.

10      Name (attention)       24   A    See Above.

11      Company                24   A    See Above.

12      Address                24   A    See Above.

13      City                   17   A    See Above.

14      State                  2    A    See Above.

15      Zip Code               5    A    See Above.

16      Phone                  14   A    See Above.

17      Date of last pmnt      8    A    See Above.

1       Amt of last pmnt       12   N    This  field records the amount of the 
                                         last  payment received  against  this 
                                         account.

2       Total Y to Date pmnt   12   N    This  field records the total Year to 
                                         Date  payments received against  this 
                                         account.

3       Current Charges        12   N    This is aging information.

4       30-60 Days             12   N    This is aging information.

5       61-90 Days             12   N    This is aging information.

6       Over 90 Days           12   N    This is aging information.
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*** SALES ORDER ENTRY / CUSTOMER RECEIVABLES MENU ***

1 - ENTER NEW CUSTOMER INFORMATION

2 - ENTER CUSTOMER ORDERS

3 - LIST CUSTOMER ORDERS

4 - PRINT PLAIN PAPER (FORMATTED) INVOICES

5 - PRINT PRE-PRINTED INVOICES

6 - POST ORDERS TO GENERAL LEDGER

7 - PRINT AGED ACCOUNTS RECEIVABLE REPORT

8 - PRINT CUSTOMER LABELS

9 - FINISHED
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#2 Enter Customer Orders

    This  menu call allows the entry of orders for Invoicing  and 
other operations.

INVOICE REGISTER

Item #  Description            Size/Type Entry

1       Tag                    8    N    This   Field   is  used  as  a   sort 
                                         parameter.

2       A/R Acct #             10   N    This   field   should   contain   the 
                                         accounts  receivable  to  which  this 
                                         invoice is to be recorded.

3       Invoice #              10   N    This   number  is  supplied  by   the 
                                         system.   A  program  called   INVENT 
                                         allows the selection of either forced 
                                         sequintial numbering or random manual 
                                         numbering.

4       Salesman               24   A    The  name can be up to 24  characters 
                                         long  but will not be printed out  in 
                                         its entirety during invoicing.

5       Cust. Order #          24   A    This  field  can be  used  to  record 
                                         Customer order number.

6       Shipping Date          8    A    This  field  is  used to  record  the 
                                         shipping date.

7       Carrier (via)          8    A    This  field  is used  to  record  the 
                                         carrier  for printing on the  invoice 
                                         (UPS, mail, Etc.).

8       FOB point              10   A    This  field is used for printing  the 
                                         FOB point on the invoice.

9       Terms                  10   A    This filed is used to enter the terms 
                                         of  the sale.  The Numeral 1 in  this 
                                         field  will  cause  "PREPAID"  to  be 
                                         printed on the Invoice. The Numeral 2 
                                         will cause "COD" to be printed on the 
                                         invoice. The Numeral 3 will cause "1% 
                                         10  net  30"  to be  printed  on  the 
                                         invoice.  Any  other  entry  will  be 
                                         printed as entered.

10      Tax Code               1    A    This is a single character field.  It 
                                         will  calculate and include 6%  State 
                                         sales tax if a Y is entered.

11      Post,Invoice,Register  4    A    This  field  should not  be  tampered 
                                         with  since  entries are made by  the 
                                         system to prevent double invoicing or 
                                         double  posting.  If an  invoice  has 
                                         been   cut,   posting  performed,   a 
                                         register  made,  and the invoice  has 
                                         been  paid  this field  will  contain 
                                         PIRP.

12      Customer Record #      4    N    This  entry  is used  to  select  the 
                                         proper    customer   for   invoicing, 
                                         posting, Etc.

13      Shipping Charges       12   N    Enter  any  shipping  charges  to  be 
                                         invoiced in this field.

                                         The   following  entries  allow   for 
                                         calling up to ten (10) finished goods 
                                         inventory items to be included on the 
                                         invoice.  The  finished goods  record 
                                         number  is  followed by  the  quanity 
                                         ordered   for   that   item.   During 
                                         invoicing  the  items are  called  by 
                                         record number from inventory and  the 
                                         inventory  is depleted by the  number 
                                         ordered.  Should  the quanity ordered 
                                         exceed the quanity on hand,  only the 
                                         items  on hand will  be  invoiced.  A 
                                         back-order  quanity will be  included 
                                         on the invoice and the inventory will 
                                         be  zeroed...the  amount will not  go 
                                         negative.   All  extensions  on   the 
                                         invoice    and    all   totals    are 
                                         automatically calculated.

1-10    Finished Goods Rec. #  4    N    See Above.

1-10    Quanity                10   N    See Above.

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*** SALES ORDER ENTRY / CUSTOMER RECEIVABLES MENU ***

1 - ENTER NEW CUSTOMER INFORMATION

2 - ENTER CUSTOMER ORDERS

3 - LIST CUSTOMER ORDERS

4 - PRINT PLAIN PAPER (FORMATTED) INVOICES

5 - PRINT PRE-PRINTED INVOICES

6 - POST ORDERS TO GENERAL LEDGER

7 - PRINT AGED ACCOUNTS RECEIVABLE REPORT

8 - PRINT CUSTOMER LABELS

9 - FINISHED
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#3  This  menu call creates a complete list of orders  that  have 
    not  been previously listed.  The listing operation makes use 
    of  the customer records and inventory records to  achieve  a 
    printed  record  of all orders generated by  the  system.  It 
    automatically  updates  the proper flags in the  order  entry 
    record so that double listing does not occur.

#4  This  menu  call  prints  Invoices on  NEBS  continuous  form 
    Invoices. The operation requires minimal supervision.

#5  This menu call is for those who prefer not to use  continuous 
    form invoices. Invoices are printed on plain paper.

#6  This  menu call allows the posting of sales operations to the 
    General Ledger.  On screen dialogue is used to prompt for the 
    proper posting operations.

#7  This  menu  call prints the aged accounts  receivable  report 
    without intervention.

#8  This  menu call allows for the printing of labels to be  used 
    wherever needs in customer operations.
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                            SECTION 5

              Accounts Payable / Vendor Operations

    The Accounts Payable is practically a reverse of the Accounts 
Receivable.  It allows for the maintenance of Vendor  Information 
records.   These  contain  similar  information  to  the  account 
receivable but indicate payments made to vendors, aging of vendor 
accounts and other vendor related information
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*** PURCHASE ORDER ENTRY / VENDOR PAYABLES MENU ***

1 - ENTER NEW VENDOR INFORMATION

2 - ENTER PURCHASE ORDERS

3 - LIST PURCHASE ORDERS

4 - PRINT PLAIN PAPER (FORMATTED) PURCHASE ORDERS

5 - PRINT PRE-PRINTED PURCHASE ORDERS

6 - POST PURCHASE ORDERS TO GENERAL LEDGER

7 - PRINT AGED ACCOUNTS PAYABLE REPORT

8 - PRINT VENDOR LABELS

9 - FINISHED
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VENDORS PAYABLE FILE

Item #  Description            Size/Type Entry

1       Tag                    4    N    Same as the customer file.

2       Acct Number            10   N    Same as the customer file.

3       Name (attention)       24   A    Same as the customer file.

4       Company                24   A    Same as the customer file.

5       Address                24   A    Same as the customer file.

6       City                   17   A    Same as the customer file.

7       State                  2    A    Same as the customer file.

8       Zip Code               5    A    Same as the customer file.

9       Phone                  14   A    Same as the customer file.

SHIPPING

10      Name (attention)       24   A    Same as the customer file.

11      Company                24   A    Same as the customer file.

12      Address                24   A    Same as the customer file.

13      City                   17   A    Same as the customer file.

14      State                  2    A    Same as the customer file.

15      Zip Code               5    A    Same as the customer file.

16      Phone                  14   A    Same as the customer file.

17      Date of last pmnt      8    A    Same as the customer file.

1       Amt of last pmnt       12   N    Same as the customer file.

2       Total year to date     12   N    Same as the customer file.

3       Current Charges        12   N    Same as the customer file.

4       30-60 days             12   N    Same as the customer file.

5       61-90 days             12   N    Same as the customer file.

6       Over 90 days           12   N    Same as the customer file.
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*** PURCHASE ORDER ENTRY / VENDOR PAYABLES MENU ***

1 - ENTER NEW VENDOR INFORMATION

2 - ENTER PURCHASE ORDERS

3 - LIST PURCHASE ORDERS

4 - PRINT PLAIN PAPER (FORMATTED) PURCHASE ORDERS

5 - PRINT PRE-PRINTED PURCHASE ORDERS

6 - POST PURCHASE ORDERS TO GENERAL LEDGER

7 - PRINT AGED ACCOUNTS PAYABLE REPORT

8 - PRINT VENDOR LABELS

9 - FINISHED
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PURCHASE ORDER REGISTER

Item #  Description            Size/Type Entry

1       Tag                    4    N    Same as the invoice file.

2       A/P Acct #             10   N    Same as the invoice file.

3       Purchase order #       10   N    Same as the invoice file.

4       Buyer                  24   A    Same as the invoice file.

5       Our Order #            24   A    Same as the invoice file.

6       Required Date          8    A    Same as the invoice file.

7       Carrier (via)          8    A    Same as the invoice file.

8       FOB Point              10   A    Same as the invoice file.

9       Terms                  10   A    Same as the invoice file.

10      Tax Code               1    A    Same as the invoice file.

11      Post,invoice,register  4    A    Same as the invoice file.

12      Vendor Tag #           4    N    Same as the invoice file.

13      Shipping chgs          12   N    Same as the invoice file.

1 - 10  Finished Goods Rec. #  4    N    Same as the invoice file.

1 - 10  Quanity                10   N    Same as the invoice file.
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                            SECTION 6

              Inventory and Fixed Asset Operations

    The Inventory section carries two inventory files.  These are 
labelled FINISHED GOODS and RAW GOODS.

    The  Finished  Goods  inventory  is  the  inventory  actually 
accessed  by the Order Entry section of accounts  receivable.  By 
properly  maintaining  this  inventory it will  serve  about  any 
inventory accounting purpose desired. 

    If  new  numbers are assigned to items when  purchase  prices 
change  it  will serve as an exact value (as opposed to  LIFO  or 
FIFO)  inventory  of all material in stock.  Also,  since  it  is 
automatically decremented by the Order entry package,  it will be 
a perpetual inventory.

    Properly  maintained  with  manual  entries,  the  Raw  Goods 
inventory  can serve the same purpose for all material  purchased 
for use in manufacturing operations.

    The report printed for both of these inventories gives  total 
cost, total selling price, and a gross profit differential figure 
for  use  in  administration.  The information contained  in  the 
records  also  allows  for  the  calculation  of  economic  order 
quantities. In fact programs could be written to do this job.

    The  alert printed for each of these inventories  flags  both 
over  maximum  and under minimum quantities printing  only  those 
items which fall in these categories.
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*** FINISHED / CAPITAL / RAW GOODS INVENTORY MENU ***

1 - UPDATE FINISHED GOODS INVENTORY

2 - UPDATE RAW GOODS INVENTORY

3 - PRINT FINISHED GOODS REPORT

4 - PRINT RAW GOODS REPORT

5 - PRINT FINISHED GOODS ALERT

6 - PRINT RAW GOODS ALERT

7 - FIXED ASSET OPERATIONS

8 - FINISHED
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FINISHED GOODS INVENTORY

Item #  Description            Size/Type Entry

1       Tag                    4    N    This   field   is  used  as  a   sort 
                                         parameter  and  may be used  for  any 
                                         purpose. It must be Non-Zero.

2       Acct Number            10   N    This  field  should  be  set  to  the 
                                         General  Ledger  account  number  for 
                                         Inventory.This  field  must  be  Non-
                                         Zero.

3       Item #                 7    A    This field is used to record any form 
                                         of  item  number you desire up  to  7 
                                         characters long.

4       Part #                 12   A    This field is used to record any form 
                                         of  part  #  you  desire  up  to   12 
                                         characters long.

5       Description            24   A    This  field  can be used to  enter  a 
                                         product   description  of  up  to  24 
                                         characters.  It will also be used  on 
                                         the invoice to describe the product.

6       Location (shelf,bin)   24   A    This  field  can be used to record  a 
                                         location  description  of  up  to  24 
                                         characters.  This would be useful  in 
                                         physical inventory operations.

7       Date of last issue     8    A    This field is used to record the date 
                                         this product was issued from stock.

8       Date of last receipt   8    A    This field is used to record the date 
                                         an  order  of this product  was  last 
                                         received.

9       Vendor Code            10   A    This  field  can be used to record  a 
                                         vendor code of up to 10 characters.

10      Vendor Tag #           4    N    The   vendor  tag  number   for   the 
                                         supplier  of  this product should  be 
                                         recorded here.

11      Unit Cost              12   N    The  unit cost entered here  will  be 
                                         used in the preparation and extension 
                                         of purchase orders.

12      Selling Price          12   N    The  selling price recorded here will 
                                         be   used  in  the  preparation   and 
                                         extension of invoices.

13      Quan on Hand           8    N    This field is depleted by the invoice 
                                         printer at the time of invoicing this 
                                         product.   Receipt  of  fresh   stock 
                                         should be added to this field.

14      Quan on Order          8    N    This field should contain the quanity 
                                         of any product currently on order but 
                                         not received.

15      Quan Issued m-t-d      10   N    This  entry  is  incremented  by  the 
                                         number  of items invoiced as are  the 
                                         next  two  entries.  The  maintenance 
                                         program   will  zero  out  the  M-T-D 
                                         amounts  during monthly  maintenance, 
                                         leaving  quarter  and  year  to  date 
                                         amounts   to  be  incremented   still 
                                         further. In a similar manner the q-t-
                                         d and y-t-d issues will be zeroed out 
                                         during   those  maintenance   program 
                                         runs.  Thus y-t-d issues will  always 
                                         contain  the  total number  of  items 
                                         issued for the current year, the q-t-
                                         d issue will contain the total number 
                                         of  items  issued during the  current 
                                         quarter,  and  the  m-t-d  items  the 
                                         total  issue for the  current  month. 
                                         These  figures should prove useful in 
                                         establishing  inventory  levels   and 
                                         EOQs.

16      Quan issued q-t-d      10   N    See Above.

17      Quan issued y-t-d      10   N    See Above.

18      Min quan (stock)       10   N    The  minimum  stock level to  mantain 
                                         either  estimated  or  from   history 
                                         should  be entered here.  This figure 
                                         will  be compared to the  quanity  on 
                                         hand   to  produce  an  output   when 
                                         running  the inventory ALERT  program 
                                         if  the quanity on hand is less  than 
                                         the minimum.

19      Max quan (stock)       10   N    The  maximum  stock level should  be 
                                         entered  here.  The alert will  print 
                                         out any items over maximum in stock.
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RAW GOODS INVENTORY

Item #  Description            Size/Type Entry

1       Tag                    4    N    See Finished Goods.

2       Acct Number            10   N    See Finished Goods.

3       Item #                 7    A    See Finished Goods.

4       Part #                 12   A    See Finished Goods.

5       Description            24   A    See Finished Goods.

6       Location(shelf,bin)    24   A    See Finished Goods.

7       Date of last issue     8    A    See Finished Goods.

8       Date of last receipt   8    A    See Finished Goods.

9       Vendor Code            10   A    See Finished Goods.

10      Vendor Tag #           4    N    See Finished Goods.

11      Unit Cost              12   N    See Finished Goods.

12      Selling Price          12   N    See Finished Goods.

13      Quan on hand           8    N    See Finished Goods.

14      Quan on order          8    N    See Finished Goods.

15      Quan issued m-t-d      10   N    See Finished Goods.

16      Quan issued q-t-d      10   N    See Finished Goods.

17      Quan issued y-t-d      10   N    See Finished Goods.

18      Min quan (stock)       10   N    See Finished Goods.

19      Max quan (stock)       10   N    See Finished Goods.
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*** FINISHED / CAPITAL / RAW GOODS INVENTORY MENU ***

1 - UPDATE FINISHED GOODS INVENTORY

2 - UPDATE RAW GOODS INVENTORY

3 - PRINT FINISHED GOODS REPORT

4 - PRINT RAW GOODS REPORT

5 - PRINT FINISHED GOODS ALERT

6 - PRINT RAW GOODS ALERT

7 - FIXED ASSET OPERATIONS

8 - FINISHED

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#3  This  menu  selection prints a comprehensive  finished  goods 
    inventory report.

#4  This menu selection prints a similar report for raw goods.

#5  This  menu  selection prints an inventory alert  those  items 
    that  are  either  over maximum or under minimum for  aid  in 
    determining order requirements.

#6  This menu selection prints the alert for raw goods.

#7  This menu selection brings up the following menu.
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*** FIXED ASSET ACCOUNTING MENU ***

1 - ENTER OR MODIFY CAPITAL GOODS

2 - CALCULATE YEARS DEPRECIATION

3 - PRINT DEPRECIATION REPORT

4 - PRINT IRS FORM 4562 - DEPRECIATION
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    This Capital Goods,  Fixed Asset,  or Depreciation Accounting 
package is designed to afford a means of calculating depreciation 
for  either  Income Tax purposes or internal  purposes.  You  may 
generate  one set of records for internal depreciation  of  fixed 
assets  using  any method of depreciation you chose and a  second 
set  which uses IRS approved depreciation methods  for  reporting 
purposes.
    
This package allows for the following direct calculation methods:
      
1.  Straight Line                    SL
2.  Sum-of-the-years-digits          SD
3.  Declining Balance @
    125%                             D1
    150%                             D2
    200%                             D3
    
and  affords  a  means  of applying  the  IRS  Class  Life  Asset 
Depreciation Range (CLADR) System of determining useful life.  By 
constructing  the  records correctly both Half Year  or  Modified 
Half  Year elections can be made for the particular vintage  year 
the  account  is  established.  See the RIA  Tax  Guide,  Revenue 
Procedure  72-10,   or  Publication  534,   Tax  Information   on 
Depreciation for additional details of this system.
    
    Because of the diversity of opinion and method in fixed asset 
accounting, this package makes no provision for direct posting to 
the   General   Ledger.   A  good  sourcebook  for  fixed   asset 
(depreciation)  accounting and accounting theory is the  Handbook 
of  Modern Accounting by Davidson and Weil published  by  McGraw-
Hill.
    
This package allows for the following:
    
1.   The  recording  of individual or multiple assets in  records      
     which  contain all current and historical data on the  asset      
     with  the  ability  to  edit and  revise  these  entries  as 
     desired.   These   accounts  may  be  carried  as   straight 
     depreciation accounts or as Vintage accounts as described in 
     the various references cited.
    
2.   The  calculation of depreciation each year using information 
     contained  in  the  record using any  of  the  5  previously 
     mentioned  IRS accepted calculation methods and allowing for 
     the   treatment  of  each  record  as  either   a   standard 
     depreciation or a CLADR vintage record.
    
3.   The  printing  of  a  condensed  depreciation  schedule  for      
     internal use.
    
4.   The printing of IRS Form 4562  DEPRECIATION for inclusion in 
     your tax return.
    
    It  will be necessary to post your General Ledger accounts as 
required through the General Journal Posting routines.
    
    It is also possible, using duplicate files, to carry internal 
depreciation one way and IRS depreciation another. A large number 
of  methods for accounting for the costs incurred in the  use  of 
fixed  assets are discussed in the Handbook of Modern Accounting. 
Again  we stress that if you are NOT a qualified  accountant,  by 
all means discuss this package WITH your accountant.
    
The address for the Research Institute of America is:
    
The Research Institute of America, Inc
589 Fifth Avenue
New York, NY  10017
    
    Another  very  extensive source of information  is  the  four 
volume  subscription service offered by Commerce Clearing  House. 
Their address is:
    
Commerce Clearing House, Inc
Publishers of Topical Law Reports
4025 W. Peterson Avenue
Chicago, Illinois  60646
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The Capital Goods Entry Program
    
    This  program is the first menu call.  We will go through the 
entries  one by one indicating any special effects they  have  on 
the operation of the program.
    
1.   TAG - This can be used as an in-house identification number. 
     It is shown as four bytes long but being a numeric entry, it 
     can probably be longer without adversely affecting operation 
     of the programs.
    
2.   FIXED  ASSET  ACCOUNT  # - This  number can  be used  as  an           
     indicator for posting purposes.
    
3.   DEPRECIATION  ACCOUNT # - This number can also be used as an 
     indicator for posting purposes.

4.   DESCRIPTION - This entry can contain  both numeric and alpha 
     data about the item in the record.  It could also contain an 
     identifying number. It is currently 24 bytes long.

5.   LOCATION  - This  is  another 24 byte  entry  specified  for 
     location but can be used for whatever purpose you desire.
    
6.   NEW  OR USED - This entry is a  single byte.  It  should  be 
     either N - new;  U - used; or V - Vintage. If the entry is N 
     or  U,  the account entry will be treated as  a  non-vintage 
     account  and  not subject to CLADR operations.  The  V  will 
     signify Vintage and the DATE information that follows should 
     be read carefully.
    
7.   DATE - The date has two uses. If the record contains an item 
     or items subject to standard depreciation,  it should be the 
     date entered in the form mm/dd/yy, where mm is the month, dd 
     the  day,  and yy the year.  This date is compared with  the 
     current date (in the regular date file). If the year part of 
     the  date in the date file matches the date  acquired  date, 
     the  item  is  treated as acquired during the  preceding  12 
     months or less. The month and day are then used to calculate 
     the  number  of  days  the asset has  been  owned  and  this 
     fraction  is used for depreciation calculation.  The  actual 
     calculation  program  should be run at the end of  the  year 
     with  the current date in the date file set to 12/31/xx.  It 
     can  be  run at other times of the year but  will  post  the 
     depreciation records as though it were the year-end.  Month-
     to-date  depreciation and quarter-to-date  depreciation  are 
     not  precisely  what they seem.  They are set to 1/12th  and 
     1/4th of the years depreciation.
    
     The  second  mutually exclusive use is as a vintage  account 
     flag   when  the  record  is  being  run  under  IRS   CLADR 
     depreciation.  If  using the Half-year convention,  the date 
     should  be  set to H00xx where xx is the  vintage  year.  If 
     using the Modified Half-year convention,  the date should be 
     entered as M01xx or M02xx depending on whether the asset  is 
     acquired  before or after the middle of the year.  01 is the 
     first  half  year;  02 the second.  xx is still the  vintage 
     date.  Using  CLADR  life and  the  above  conventions,  the 
     calculation program will do CLADR depreciation.
    
8.   DEPRECIATION METHOD - For either depreciation  method above, 
     the  following elections are possible - SL = straight  line; 
     D1  = declining balance at 125%;  D2 = declining balance  at 
     150%;  D3  = declining balance at 200% (maximum);  and SD  = 
     Sum-of-the-years  digits.  The calculation program looks  at 
     this entry to determine which depreciation program to use.
    
9.   COST OR BASIS - This is the initial depreciable  cost of the 
     equipment.  This  entry is not changed by any program in the 
     system and should match the entry in item 10 initially.

10.  DEPRECIABLE  BASIS - This entry is used in  caculations  and 
     posted  down during the calculation program to  reflect  the 
     new basis after a years depreciation.
    
11.  PRIOR YEARS DEPRECIATION - This amount should, when added to 
     item 10, be equal to item 9 at any point in the cycle.
    
12.  USEFUL  LIFE  - This entry  need not be present for  vintage 
     accounts. It should be set to the useful life figure for the 
     item for other methods of depreciation.
    
13.  REMAINING  LIFE  - This value should  be  entered  initially 
     equal  to  item  12.  It  is posted down  1  each  time  the 
     calculation program is run.
    
14,15   and   16  - These  are  posted  during  the  running   of 
     calculations.
    
17.  SALVAGE VALUE - This  value whether 0 or positive is used to 
     set the lower limit of depreciation.


     It is possible to construct a sample set of records and  run 
the  complete  cycle through to the end of the asset life to  see 
the effect of various depreciation methods.
    
     The  election  of  a 20%  first-year  depreciation  is  also 
provided for in the calculations part of this package.


CAPITAL GOODS INVENTORY

Item #  Description            Size/Type Entry

1       Tag                    4    N    This  field must be non-zero and  can 
                                         be used as a sort parameter.

2       Fixed Asset Acct #     10   N    This field should contain the General 
                                         Ledger  account number for the  fixed 
                                         asset category under which it falls.

3       Depreciation Acct #    10   N    This  field  should contain  the  G/L 
                                         acct  # for the Depreciation  account 
                                         under which it falls.

4       Description            24   A    This    field   should   contain    a 
                                         description  of the item or items  as 
                                         they will appear on the  depreciation 
                                         report and Form 4562.

5       Location               24   A    This  field is here as a  convenience 
                                         to   the  user  to  mantain  location 
                                         information.

6       New or Used            1    A    This field should either be an N or a 
                                         U.

7       Date Acquired          8    A    The  format  used for entry  of  this 
                                         field should be mm/dd/yy.  This  date 
                                         will   be  used  to  compute  partial 
                                         depreciation  from the date  acquired 
                                         to  the end of the reporting  period. 
                                         This  date is also compared with  the 
                                         current year to determine eligibility 
                                         for  first-year   depreciation.   One 
                                         exception  exists...  if  this  is  a 
                                         CLADR  vintage  account,   the  entry 
                                         should  be in the form H1979 for half 
                                         year   calculations  or   M1979   for 
                                         modified   half  year  methods.   The 
                                         program looks at the FIRST character. 
                                         If  this  character is M or H  it  is 
                                         treated  as  a  vintage  account  and 
                                         depreciation      is       calculated 
                                         accordingly.  If it is a numeral, the 
                                         account  is  treated  as  a  standard 
                                         account  and depreciation  calculated 
                                         in the normal way.

8       Depreciation Method    2    A    The  format  for the following  field 
                                         MUST be SL for Straight Line,  D1 for 
                                         Declining   Balance  125%,   D2   for 
                                         Declining   Balance  150%,   D3   for 
                                         Declining Balance 200%, or SD for sum 
                                         of  the  years  digits.  Depreciation 
                                         will be calculated accordingly.

9       Cost or Basis          12   N    This   field   should   contain   the 
                                         original cost or other basis on which 
                                         depreciation is to be calculated.

10      Depreciable Basis      12   N    This  field will be depleted  by  the 
                                         program  to  form a  new  depreciable 
                                         basis for each succeeding year.

11      Prior Years Dep.       12   N    This field will be incremented by one 
                                         for each years depreciation taken.

12      Useful Life            4    N    You should enter here the useful life 
                                         of the asset.

13      Remaining Life         4    N    This  field will hold the  difference 
                                         of   useful  life  and  prior   years 
                                         depreciation.

14      Month to date dep.     12   N    This field will be one twelfth (1/12) 
                                         of   the  y-t-d   depreciation.   The 
                                         calculation program calculates a full 
                                         years   depreciation  and  will  then 
                                         divide  by 4 to get q-t-d  and 12  to 
                                         get m-t-d.  A copy of the file should 
                                         be  made to run month or  quarter  to 
                                         date depreciation and the master file 
                                         run  through the calculation  program 
                                         only once a year.

15      Quarter to date dep.   12   N    See Above.

16      Year to date dep.      12   N    See Above.

17      Salvage Value          12   N    When  remaining value falls below the 
                                         value  you enter  here,  depreciation 
                                         calculations will be stopped on  this 
                                         asset.

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                            SECTION 7

                     Mailing List Operations

    This  group  of mailing list programs is designed to  provide 
some   minimum  capabilities  in  the  maintenance  of   in-house 
advertising  mailing  lists.  The packagealso  provides  for  the 
printing of labels for customers, vendors, and employeesusing the 
files associated with each of these.

    Both the programs and the documentation are due for expansion 
to provide additional features.

    The  list,  once  entered  can  be sorted on  either  tag  or 
reference number.  We suggest the zip code as a reference  number 
for the startup of the system.
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*** MAILING LIST MENU ***

1 - UPDATE MAILING LIST

2 - PRINT MAILING LABELS

3 - PRINT CUSTOMER LABELS

4 - PRINT VENDOR LABELS

5 - PRINT EMPLOYEE LABELS

6 - FINISHED
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MAILING LIST FILE

Item #  Description            Size/Type Entry

1       Tag                    4    N    The    entry   program   will   allow 
                                         automatic entry of the record  number 
                                         if desired.

2       Ref Number             10   N    The  entry program will allow the zip 
                                         code    to    be    assigned     here 
                                         automatically  (from  item #8  below) 
                                         thus  allowing  zip  code  sort/merge 
                                         operations.

3       Name                   24   A    Self Explanatory.

4       Company                24   A    Self Explanatory.

5       Address                24   A    Self Explanatory.

6       City                   17   A    Self Explanatory.

7       State                  2    A    Self Explanatory.

8       Zip Code               5    A    Self Explanatory.

9       Telephone              14   A    Self Explanatory.
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*** MAILING LIST MENU ***

1 - UPDATE MAILING LIST

2 - PRINT MAILING LABELS

3 - PRINT CUSTOMER LABELS

4 - PRINT VENDOR LABELS

5 - PRINT EMPLOYEE LABELS

6 - FINISHED
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                    Using the label printers

    Each  label  printer allows for the selection of from 1 to  5 
labels across the page. A second selection determines the spacing 
between labels.

    If  the  number  of labels is set for  one  (1),  the  second 
selection  will determine the distance over to the single  label, 
allowing  the  printing of tipped  continuous-form  envelopes.  A 
pause  could also be inserted to allow the printing  ofindividual 
envelopes.

    The  last  selection  indicates the  number  of  line  spaces 
between labels.
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                            SECTION 8

              Periodic File Maintenance Operations

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*** PERIODIC MAINTENANCE MENU ***

1 - DO MONTHLY FILE MAINTENANCE
 
2 - DO QUARTERLY FILE MAINTENANCE

3 - DO YEARLY FILE MAINTENANCE

4 - FINISHED

